Source: International Plain Language Federation When drafting a plain language text, there are 5 general areas to consider: Audience and purpose Structure This 20 point checklist offers a quick way for you to review a letter, leaflet, booklet or short report to see if it uses plain English and is easy to follow. Date of production shown . The U.S. General Services Administration is committed to writing all of our new and substantially revised documents and public web content in plain language. Please revise your notice based on these comments. We help organizations create information that's easier to understand, which makes it easier to take action. Cochrane intervention review; this could include review authors, editors, ... To use this checklist and guidance and make sensible decisions about how to ... • Consider using narrative, plain language statements to present the findings of the review. Health literacy checklist for documents 23 9. Information is evidence-based. 7. Both the Cochrane and Campbell Collaborations emphasize the need for systematic reviews to be usable by members of the public. Contents include: Plain language principles and strategies. The checklist covers appropriate word choice and document design, as well as knowledge translation principles. We believe that using plain language saves federal agencies time and money and provides better service to the American public. The DoD Plain Language Implementation Plan, DoDI 5025.13, has been published on the DoD Issuances Website. The kinds of words we use in everyday conversation. Plain Language Writing Handout. Agency ELO Attends SEC Quarterly Meetings ___Yes ___No Executive Order No. Yes. Define (and limit) acronyms and abbreviations. Quick reference guide and editing checklist. They are confusing. If you have used numbers to present the findings, have you used If you can’t avoid jargon, explain what the jargon means! Define (and limit) acronyms and abbreviations. Plain Language Checklist Puts most important information first Focuses on need to know, not nice to know Avoids jargon and acronyms. Uses ‘you’ and other pronouns to speak to the reader o Using pronouns engages the reader. Here’s what we found in our review of your notices. Plain Language Checklist for Premium Increase Notices TDI encourages you to use plain language in your communications with consumers. Date of production shown. We’ll use plain language in any document that: Is used to obtain any of our benefits or services, or for filing taxes; Useful resources 27 HSE_A4ComClearl]Bod]55989_La]o\[ 1 09/11/2017 15:12 Page 1 The AICPA rules require a . 12. … A free, 81-page plain language handbook illustrating why health literacy is important and how to improve the readability of research consent forms and other materials for study participants. Content includes all essential information . Please review the checklist and ensure that you are ready for the change as from the 31st December 2020. 12 . Plain language summaries fulfil an important function in Cochrane Reviews. (Hannah Morgan-Stone, one of my favourite conference presenters taught me to put the answer up the front). Use the list to help you both before and during writing. 2 (Murphy) 2. The checklist and language guide are available as one document. Use active language. The GSA Forms Library contains these forms and views: GSA Forms (GSA) This is a list of all GSA forms. Plain Language. Your shipments are supported by a commercial export/import invoice that contains the following information:-A plain language description of the goods, in addition to any technical description or product code. NARA PLAIN WRITING CHECKLIST (See NARA 120, Plain Writing at NARA) Use this checklist during your plain language review to ensure plain language compliance in your external and internal (print and online) communications. Include only one idea in every sentence. This guide discusses in plain English the independence requirements of the principal rule- making bodies in the United States, so you can understand and apply them with greater confidence and ease. WAS IT ANY GOOD? Is it obvious who and what the page is for? GSA 4006 - Subcontracting Plan Review Checklist - Revised - 11/3/2020. Download. These are most often used by GSA employees, contractors and customers. The following checklist is a resource tool to be used for label generation by applicants intending to submit a Product Licence Application (PLA) for a natural health product (NHP). By writing plainly and simply, you: member. DoD Instruction 5025.13. Plain Language Writing Checklist This checklist is a useful primer for those who are in the process of developing written materials for lay audiences. A graphical plain language notice guide explains and highlights the important features of the illustrative notices. When people understand what they read, they need fewer explanations and make fewer mistakes. We advocate using language that’s clear, simple, and direct. Standards for the reporting of plain language summaries of new Reviews of Interventions. We created these with assistance from Todd B. Hilsee of the Hilsee Group LLC. Plain English checklists for speaking, documents, forms, 15 numbers and the web 8. Standard Forms (SF) Write in short sentences. Checklist for writing in plain language. Avoid medical jargon, Latin words, and legal terms. Retrieved from: ELO Appointed ___Yes ___ No Executive Order No. provisions, if applicable, of certain regulators, such as Plain Language Writing Resource List. A plain language summary describes findings from a systematic review in everyday language that is understandable to a non-research audience. A plain English checklist for forms. For example write, “John loves Mary” not “Mary is loved by John”. Probably not like this. Plain language alternatives to complex terms. Plain Language Summary Tool. Messages do not contradict themselves. In-depth plain language guidelines (pdf) Consult this document for a more in-depth guide to using plain language. Families should be familiar with any concepts written in the actions and goals. Has words that are 3 syllables or less Uses short sentences. Plain Language Checklist for Clear (Not Simplistic) Communication. Download. Information is accurate and reflects current practice. Expiration or review date shown Sources mentioned are dated and current . Purpose is clearly stated. It covers language, structure and page design. Use numbers like 1 and 2 instead of writing the numbers out – like one or two. The Plain Language Action and Information Network (PLAIN) is a community of federal employees dedicated to the idea that citizens deserve clear communications from government. Use the checklist below to put your text to the test. The use of plain language is a requirement of the Directive on the Management of Communications. This 20 point checklist offers a quick way for you to review a form to see if it uses plain English and is easy to follow. Plain language requirements. Ten commandments of simplification Review these guidelines to become a practiced simplifier. Category: Plain English resources; Recommendations Related publications. Steps to take. Uses ‘you’ and other pronouns to speak to the reader o Using pronouns engages the reader. Using plain language actually makes critical information accessible and readable for everyone. One idea per sentence. Funny enough, plain language editing is barely about the words. The Center for Plain Language is a 501(c)(3), non-profit organization. The Plain Writing Act of 2010 requires agencies to write documents for the public that are easy to understand and use. Writing in plain language doesn't mean over-simplifying or leaving out critical information. 2 min read. “The Office of Parliamentary Counsel is active in encouraging the use of plain language in legislation and in developing and using plain language techniques. Expiration or review date shown Plain Language Writing Checklist - Detailed Word Choice Uses familiar, everyday words o Don’t use big or complicated words. SO…. Applicants are encouraged to carefully review their label prior to submission to ensure that all necessary information has been provided. Plain Language Checklist * Content: Title describes content. Checklist for plain language Use this checklist to independently review your communication. A communication is in plain language if its wording, structure, and design are so clear that the intended audience can easily find what they need, understand what they find, and use that information. For more on class action notices, see: Illustrative Forms of Class Action Notices. What We’ll Deliver: Writing You Can Understand. We must use plain language in any document that – is necessary for obtaining any federal government benefit or service or filing taxes provides information about any federal government benefit or service, or explains to the public how to comply with a … Plain language makes information easier to find, read and understand. Use plain language. to comply with more restrictive . I recently attended my first Plain Language conference – the Clarity International conference in Wellington NZ. In November 2010, we added two new tools—a notice checklist and a plain language guide—to help attorneys and judges create effective notices and notice plans. Purpose is achieved. N.J. STATE ETHICS COMMISSION COMPLIANCE REVIEW CHECKLIST 1. It covers language, structure and page design. The checklist provides overall guidance on notice and notice plan development and provides guidance for improving class actions claims processes. They are confusing. independence. It saves people and government time and money and improves the accessibility of your content. Avoid medical jargon, Latin words, and legal terms. 2 A plain English checklist for documents. Aimed at a broad readership they convey the review question and the findings in terms that are accessible to consumers and non-expert readers. Plain Language Writing Checklist - Detailed Word Choice Uses familiar words o Don’t use big or complicated words. SMART Planning Checklist SPECIFIC ... • Are timescales for overall review of the Child’s Plan proportionate to the level of need/risk ... Be jargon-free: Use plain language and no acronyms. SF 1199A - Direct Deposit Sign-Up Form - Revised - 11/2/2020. This checklist gives the essentials an editor looks for to meet the easy-reading goals of plain language editing. Download the attached PDF to submit a DoD form for plain language review: Plain Language Document Review Form. What’s the best way to start a plain language conference review article? Target group is clearly defined. General Plain Language Writing Resources: Ackerley, C. (2015). Information is current .
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